Exhibitor Resources & FAQ


exhibit presentationThe Exhibitor Resource Center is designed to assist you in all phases of planning for your exhibiting experience at the NPF. All information from marketing and hotel accommodations to the onsite contractor services can be found in this section.

If you still have question please use the contact form located at the bottom of the page to Contact our Exhibits Department.

Exhibitor Resources

NPF Logos


Promote your participation at the NPF by utilizing the NPF logo.

Download NPF Logo Pack


Exhibiting / Show Hours



  • Saturday, May 4, 2019 – 8:00 am – 5:00 pm
  • Sunday, May 5, 2019 – 8:00 am – 5:00 pm
    (All exhibits must be set by 5:00 pm on Sunday, May 5th to facilitate cleaning of the Exhibit Hall)


Show Hours

  • Monday, May 6, 2019 - 9:30 am – 4:00 pm
  • Tuesday, May 7, 2019 - 9:30 am – 2:00 pm; 5:00 pm – 6:30 pm
    (Exhibits will close from 2:00 pm – 5:00 pm and reopen from 5:00 pm – 6:30 pm for the Exhibitor Reception)
  • Wednesday, May 8, 2019 - 9:00 am – 12:00 pm
    (Note: Attendee lunch will be held in the exhibit hall Monday and Tuesday from 12:00 pm – 1:30 pm)



  • Wednesday, May 8, 2019 – 12:00 pm – 8:00 pm
  • Thursday, May 9, 2019 – 8:00 am – 3:00 pm


Pre-Show Mailings


Exhibitors may utilize the NPF pre/post show mailing list.  Here is the explanation for the process.

Here are a couple of options for the Pre/Post-Show Mailings.  You may receive the registered attendee list and process the mailing yourselves or you may go through our mailing house to have your mailing processed.  The mailing list does not include the email addresses.  Either way NPF must see the piece and approve before production.  Two weeks prior to the NPF event we generally have approximately 1500-2000 names to mail to depending on the categories you choose.  Approximately two weeks after the NPF the total mailing list will be available.  If you would like to mail to more prospects, we do have a Mailing Industry Attendee Historical Mailing List that totals approximately 5,000 names.  If you choose to mail to that list and the current registered attendees than all mailings must go through our designated mail house.  The cost to mail to either list is $500 to NPF plus processing and postage.  Promotional mailings may be scheduled to drop as early as March 29, 2019.  Exhibitors may mail to Mailing Industry Attendees, USPS and/or Exhibitors.  

Complete the list agreement and return to NPF.

Please contact Mary Guthrie at 703-293-2313 or with inquiries and for quotes for printing and processing.


Speaking Opportunities

Check back in August 2018 for the 2019 Call for Papers information.

Exhibitor FAQ

Where is the 2019 National Postal Forum?

The 2019 NPF Forum will be held at the Indiana Convention Center in Indianapolis, IN, May 5-8th.

Will there be other costs to exhibitors associated with exhibiting?

Yes. The NPF has selected The Freeman Companies as the official decorator for the Forum. Costs for booth furnishings, electrical, drayage, etc. will be additional. Please refer to the Freeman Service Manual soon to be accessible on this website.

When will I receive confirmation on my hotel reservation?

Confirmation for hotel reservations will come directly from the hotel. Once your registration is processed and your reservation sent to the hotel, the hotel will send out your confirmation. You may also call the hotel directly to confirm your reservation after they have processed it.

Where and when do I pick up my badge?

Registration, located inside the Indiana Convention Center opens on Saturday, May 4th, 2019, at which time exhibitors can pick-up their badges.

When and where is the next National Postal Forum?

The National Postal Forum will be held May 5-8, 2019 at the Indianapolis Convention Center in Indianapolis, IN.

What is the address and phone number of the hotel where I have requested a reservation?

Look under the "Register & Attend" menu and choose Hotels & Travel tab for Hotel Information.

What is included in the cost of exhibit space?

  • Exhibitors receive the following per 10'x10' space rented:
  • Standard booth equipment : 8' high back drape, 3' high side drape, one identification sign.
  • Four exhibitor badges that allow access to the Exhibit Hall, NPF Sessions and Networking Receptions.
  • Complete company and product listing in the on-site Program/Exhibit Hall Guide, distributed free to all attendees.
  • Complete company and product listing in the online expo.
  • Complimentary Exhibit Hall passes for exhibitors to distribute to customers.
  • Special discounted rates on advertising in the on-site National Postal Forum Program/Exhibit Hall Guide.
  • Sponsor and Co-Sponsor opportunities.
  • Access to registered attendee mail list for exhibitor promotions.
  • Exhibit Hall-only time for attendees.
  • Opening reception.
  • Upgraded show floor promotions to increase traffic flow.
  • Consultation Center located to build exhibit floor traffic.
  • 24-hour security service.
  • Refreshments, coffee and other beverages available daily in Exhibit Hall.

How many attendees come to the National Postal Forum?

An average of 3,500+ people attend the National Postal Forum. Over 85% of these attendees are potential buying customers with the mailing industry. Approximately 2,200 are mailing industry participants, who represent publishing, banking, insurance, mailing houses, presort, utilities and advertising companies. An additional 1,000 attendees represent exhibiting companies and 300 are USPS representatives.

How is space assigned?

Booth space is assigned on a first-come, first-assigned basis.

Contact the Exhibits Department